Step 2 - Finalize your application

We’re so excited to welcome you to present at one of our upcoming Retreats!

Once this form has been completed, your photo and bio will be uploaded to the website.
We’re grateful to co-create this journey with you. Please reach out if you have any questions.

Full Name

Business Name

Email Address

Phone Number

Website

Instagram Handle

Facebook Page

Headshot

Guidelines:

-Colour photo

-Head and shoulders only -Eyes open, looking directly at camera -Web size (less than 600KB)

My headshot adheres to the guidelines above

Biography: This will be used on the website & social media channels, and read aloud to participants at the beginning of your presentation to introduce you. (Maximum 80 words please)

My biography is 80 words or less.

Presentation Description: This will be read aloud to participants at the start of your session so they know what to expect. (Maximum 80 words please)

My presentation description is 80 words or less

I understand that Soul Summit Retreats may make small edits to my biography and presentation description to help with clarity, grammar, and punctuation.

Would you like to have a complimentary table at the lunchtime market? Market tables are intended for selling your wares, rather than solely for self-promotion. Please note that sale of consumables (food) is not permitted as per hotel policy.

Yes

If yes, is the amount of product you have more appropriate for a 3ft space or 6ft space? *Please note table space is not guaranteed, and will be confirmed a minimum of 30 days prior to the retreat.

3 ft

6 ft

If yes, what days would you like to have a table?

Only on the day I'm presenting

Both days

Additional Information This information will be discussed during an upcoming zoom meeting, emailed to you after the meeting, and outlined in the contract.

Attire:

Presenters are requested to wear 'smart casual' attire appropriate for a professional setting.
Please avoid athletic wear, running shoes, and logoed t-shirts.

Marketing Support:

Presenters are requested to accept collaborations and share social media posts to help promote the event.
Soul Summit greatly appreciates being included in your email newsletter (if you have one).

Presenter Promotion Table:

Throughout the weekend, a table with presenter headshots and bios will be displayed.
You are welcome to provide business cards, pamphlets, or similar materials for display in front of your headshot.
Items are to be provided to either Michelle or Nichole in advance of the retreat.
Deadline: Thursday, April 1st

Attendee Gift Bags:

Contributing is optional
Suggested items include a business card, discount coupon, or sticker.
Items are to be provided to either Michelle or Nichole in advance of the retreat.
Deadline: Thursday, April 1st

Music:

Each presenter is requested to provide a Spotify playlist which will be played before and after their presentation (to help set the mood/tone of the room)
Some presenters will also have music played during their presentation and DJ’ed by Soul Summit staff.
*If you prefer to do your own DJ’ing throughout your presentation, you will be able to plug your phone into the sound board via a provided USB-C adapter. In such a case, your playlist(s) are not required ahead of time. Soul Summit rents music equipment from Long & McQuade, and the soundboard does not have bluetooth. Please note that use of personal speakers is not permitted.
Please email your Spotify playlist(s) to info@soulsummitretreats.com
Deadline: Wednesday, April 14th

Presenter Survey:

A follow-up email will be sent after the event with a short presenter survey.
Completion of the survey is required and greatly appreciated.

Event Day Logistics:

Presenter Arrival: Please arrive 45 minutes prior to your scheduled presentation time for sound check.
Parking: please park underground by driving down toward the water and turning left into the parkade. (This request is so that more upper parking spots are available for the attendees). To access the building, walk toward the waterfront and around to the conference level (glass doors).
Equipment provided: headset microphone, countdown clock, and 20, 10, 5, and 1-minute time cards.

Contract:

A digital contract will be sent outlining the above details.

I have read and understand the Additional Information above.

Thank you so much for being part of our upcoming retreat. A link to book in for a group Zoom meeting will be provided.

With so many moving pieces involved in bringing an event like this together, we truly appreciate your timely communication and care with important deadlines, which helps everything come together with greater ease and flow.

Thank you for being a part of Soul Summit 2027, we’re looking forward to co-creating a beautiful experience together. ✨